DATA BREACH RECORD KEEPING

 

SHRED FIRST UK

Under the GDPR any company acting as a data controller must report any security breaches involving personal data to their relevant supervisory authority. In the UK, that is the Information Commission’s Office (the “ICO”). Any breach must be reported without undue delay, and in any event, within 72 hours where possible. When reporting a breach, the GDPR says you must provide:

  • a description of the nature of the personal data breach including, where possible:
    • the categories and approximate number of individuals concerned; and
    • the categories and approximate number of personal data records concerned;
  • the name and contact details of the data protection officer where more information can be obtained;
  • a description of the likely consequences of the personal data breach; and
  • a description of the measures taken, or proposed to be taken, to deal with the personal data breach, including, where appropriate, the measures taken to mitigate any possible adverse effects.

 

No.

Your Ref

Date of breach

No. of people affected

Nature of the breach (choose most relevant)

Description of breach

Date you became aware of breach.

How did you become aware?

Description of data

Consequences of breach

All individual informed?

Have you informed the ICO? And if so on what date?

Remedial action taken

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APPENDIX A

TEXT FROM GDPR ABOUT NOTIFICATION OF A PERSONAL DATA BREACH TO THE SUPERVISORY AUTHORITY

Article 33

  • In the case of a personal data breach, the controller shall without undue delay and, where feasible, not later than 72 hours after having become aware of it, notify the personal data breach to the supervisory authority competent in accordance with Article 55, unless the personal data breach is unlikely to result in a risk to the rights and freedoms of natural persons. 2Where the notification to the supervisory authority is not made within 72 hours, it shall be accompanied by reasons for the delay.
  • The processor shall notify the controller without undue delay after becoming aware of a personal data breach.
  • The notification referred to in paragraph 1 shall at least:
    • describe the nature of the personal data breach including where possible, the categories and approximate number of data subjects concerned and the categories and approximate number of personal data records concerned;
    • communicate the name and contact details of the data protection officer or other contact point where more information can be obtained;
    • describe the likely consequences of the personal data breach;
    • describe the measures taken or proposed to be taken by the controller to address the personal data breach, including, where appropriate, measures to mitigate its possible adverse effects.
  • Where, and in so far as, it is not possible to provide the information at the same time, the information may be provided in phases without undue further delay.
  • The controller shall document any personal data breaches, comprising the facts relating to the personal data breach, its effects and the remedial action taken. That documentation shall enable the supervisory authority to verify compliance with this Article.

 

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